Proposal for City of Altoona Comprehensive Plan Update

Proposal for City of Altoona Comprehensive Plan Update

Purpose & Intent

The City of Altoona (hereinafter “City”) is seeking proposals from qualified planning consultants to provide professional services to develop a new, long-term comprehensive plan in compliance with the latest edition of the PA Municipalities Planning Code (MPC) and guided by the planning principles and objectives set forth by the Pennsylvania Department of Community and Economic Development (DCED) regarding creating an implementable plan. The comprehensive plan will present a vision for the community’s future (through 2045) and a context for attaining its goals. The plan will be strategic and will outline workable action plans (focusing on the next 1 to 10 years), means of financing, and capacity to implement. The consultant to be hired will provide the full range of planning services necessary to undertake the comprehensive plan.


Request For Proposal Timeline

RFP Issued by City Council:
January 9, 2023
Mandatory Zoom Info Meeting:
January 23, 2023 (Registration deadline January 19, 2023)
Deadline for Questions:
February 27, 2023
RFP Due:
March 7, 2023
Interviews of Finalists:
Week of March 20-24, 2023
Anticipated Award:
April 10, 2023

PROPOSAL SUBMISSION

All proposers are required to participate in a mandatory virtual pre-application meeting. Two (2) hard copies and one (1) electronic copy (thumbnail drive) of the proposal shall be submitted in a sealed envelope marked “PROPOSAL FOR CITY OF ALTOONA COMPREHENSIVE PLAN” and addressed to:

City of Altoona
Office of the City Clerk
1301 Twelfth Street, Suite 100
Altoona, PA 16601


The proposal must be received no later than 1:00 PM Eastern Standard Time (EST) on Tuesday, March 7, 2023.


All parties are bound by the deadline and location requirements of this RFP. Incomplete submissions will not be accepted. Proposals must be mailed or hand delivered. Faxed or emailed proposals will not be accepted. All proposals shall remain effective subject to the City’s review and approval for a period of ninety (90) days from the deadline of submitting proposals and shall be signed by a duly authorized official. Proposals will be handled confidentially during the pre‐award process. All documents/ information submitted in response to this solicitation may be available to the general public. The City will not be responsible for any costs associated with the oral or written presentation of the proposals. The City reserves the right to reject any and all proposals, with or without cause, and waive any irregularities or informalities in the proposals. The City further reserves the right to make such investigations as it deems necessary as to the qualifications of any and all firms submitting proposals. The City reserves the right to re‐solicit proposals.


MANDATORY PRE-APPLICATION MEETING / REQUESTS FOR INFORMATION

There will be a mandatory pre-application virtual Zoom meeting on Monday, January 23, 2023 at 10:00 AM EST. Interested parties should contact Ms. White by phone or email no later than Thursday, January 19, 2023 at 4:00 PM EST to be registered for the Zoom meeting. No proposals will be accepted without participation in the pre-application meeting.

Deadline for inquiries is February 27, 2023 at 12:00 PM EST. Questions received will be compiled and a response will be issued in the form of an addendum that will be posted on the City website, https://www.altoonapa.gov/compplan, no later than 4:00 pm EST on March 1, 2023. No verbal instructions or verbal information to bidders will be binding on the City. The written specifications will be considered clear and complete unless written attention is called to any apparent discrepancies or incompleteness before the opening of the proposals. Should any alterations to the specifications be made, written addenda will be posted to the website. Addenda will be faxed, mailed, or emailed upon request.

All inquiries concerning this RFP must be submitted in writing addressed to:

Diana White, Director
Community Development
City of Altoona
1301 Twelfth Street, Suite 400
Altoona, PA 16601
814-949-2471


Request For Proposal Disclosures

The City of Altoona reserves the right to reject any or all proposals, to waive any non- material irregularities or information in any RFP, and to accept or reject any item or combination of items. The City assumes no responsibility or liability for costs incurred by Proposers in responding to this RFP or in responding to any further request for interviews, additional data, etc. Following award of the contract by City Council, all RFP submissions are considered public records that are subject to Pennsylvania's "Right to Know" laws. Materials considered confidential by the Consultant must be clearly identified and include a statement of why said records should not be considered public records.